The overall archival workflow hinges around them, as they represent the outcome of the work of. The first section of an eadencoded finding aid is the eadheader. The goal of the project was to generate a descriptive standard for machinereadable finding aids created by archives, libraries, museums, and manuscript repositories to support the use of their holdings ead version 2002, official site. The software then pops up a menu challenging you about what you actually want to delete. Ead uses markup or tags to distinguish the different parts of a finding aid, in a way that can be interpreted and processed by different computer systems. Encoded archival description making archival finding aids available online building digital new jersey. Dooley, head of special collections and university archives, university of california, irvine. Project muse encoded archival description tag library. Ppt encoded archival description powerpoint presentation. Encoded archival description ead orbis cascade alliance. Archival description, by contrast, represents a collection, or a fonds, often containing individual items of various media, sharing a common origin, or provenance. Encoded archival description vicki palmers eportfolio. Get acquainted with the language of xml and practice with xml authoring software. While ead3 brings new avenues for encoding uris which may be extracted and transformed into linked data, support for its use within the standard has existed from the beginning.
Encoded archival description tag library version ead3 ead. This document contains information relevant to encoded archival description ead and is part of the cover pages resource. Several programs exist to help write eadcompliant finding aids with a relatively simple interface. Archon is an open source platform created by the university of illinois at urbanachampaign which is designed to allow archival repositories to more easily create and publish finding aids to their collections. General international standard archival description the scheme is maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of. Encoded archival description application guidelines version 1. Ead is based on the multilevel description of finding aids. Leveraging encoded archival description for access to digital content.
Encoded archival description is an xml standard for encoding archival finding aids, maintained by the library of congress in partnership with the society of american archivists. Audiovisual archiving suggested readings ethnomusicology. Data quality and analysis encoded archival description. The online archive of california project, is a twoyear pilot project to develop a ucwide prototype union database of 30,000 pages of archival finding aid data encoded using the encoded archival description ead sgml document type definition. A cost and usability analysis article pdf available in the american archivist 751. This ead3 starter kit was created to facilitate awareness of and support implementation of the encoding standard.
The encoded archival description ead originated at the university of california at berkeley in 1993 ead version 2002, official site. This application guidelines volume introduces encoded archival description ead from administrative, archival, and technical perspectives. Familiarity with current approaches to accessioning, processing and describing borndigital holdings. Finding aids to collections of library of congress archival materials are available here in versions encoded in extensible markup language xml using the. What does it take to be a wellrounded digital archivist. Encoded archival description ead encoded archival description ead is an international standard for encoding finding aids for archival materials, with version 1. While not all finding aids are posted on this database, this is an excellent starting point for research. The archives hub stores all its archival descriptions in an electronic format called. Encoded archival description tag library, version 2002 ead technical document no. Encoded archival description training manual for vincent. Encoded archival description ead provides standardized machinereadable descriptive access to primary resource materials.
It was created in response to a lack of easy methods for archivists to publish finding aids online. Encoded archival description on the internet introduces a variety of perspectives that will assist you in deciding whether ead is an appropriate tool in a given context and, if it is, provides the knowledge you need to begin planning, organizing, and implementing projects and programs in your library. The cover pages is a comprehensive webaccessible reference collection supporting the sgmlxml family of meta markup language standards and their application. A standard for encoding archival finding aids using xml in archival and manuscript repositories, implementing the. Ead is said to be the latest in a series of efforts by archivists to help remote researchers identify collections relating to their topics ruth, 2001, p. Ead is based on the multilevel description of finding aids and collections used by archival repositories. A content standard dacs, and the emergence of a professional consensus that archival description existed to be shared widely and shared well. Encoded archival description ead developed and maintained by the library of congress and the society of american archivists.
Students will learn xml encoding techniques in part using examples selected from among their own. This new version of encoded archival description ead3 exists thanks to the efforts and support of many people, but it exists because of the many archivists and repositories around the world that saw the utility of ead, used it in diverse and inspiring ways, and continue to recognize many ways in which it might work better. Encoded archival description society of american archivists. Links to the librarys search finding aids application and to information about the ead as an archival standard are also provided. With the release of the encoded archival description schema, version ead3 in 2015, the roundtable aims to provide tools and information to promote and facilitate its use among the archival community. A collection of xslt and other scripts for dealing with encoded archival description ead finding aids, such as transformation into html or into dublin core dc records for use with the open archive initiative protocol for metadata harvesting oaipmh. Encoded archival description ead dcc digital curation centre. Introduction to the encoded archival description amigos.
Oac best practice guidelines for encoded archival description, version 2. Encoded archival description finding aidsother htmlbased web publishing methods when necessary. Resources for small archives historical society of. Implementation issues affecting adoption included the different technologies and skills required for encoding and display of finding aids and the lack of a consensus on either encoding software or display options. For example, subject browsing and searching can be configured using the controlled access terms identified in the finding aid. Frequently asked questions about ead and ead3 society of. At the very bottom is a feature to convert the contents of the table to a merge document, using the table header as field names.
Icaatom open source archival description software online archive of california. Encoded archival description is an xml standard for encoding archival finding aids. Electronic records archives requirements document rd v4. Archival records differ from the items in a library collection because they are unique, usually unpublished and unavailable elsewhere, and. Encoded archival description ead is a standard for encoding descriptive information regarding archival records. Aug 03, 2016 with the release of the encoded archival description schema, version ead3 in 2015, the roundtable aims to provide tools and information to promote and facilitate its use among the archival community.
Ead maps closely onto the international standard for archival description isadg. As archivists reengineered their finding aids for encoded archival description ead, they discussed with the audience for finding aids and whether they were useful for researchers or written in code only understood by archivists. Encoded archival description ead digital curation centre. Encoded archival description ead3 encoded archival description ead3 certificate eligibility.
A cost and usability analysis for items and if desired, folderlevel displays, so separate itemlevel delivery systems are not required for implementation. While the archival community had previously created content and data structures. Encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress. Opportunities for encoding ead for linked data extraction. Experience authoring and encoding finding aids using encoded archival description ead experience implementing efficient archival processing procedures and standards. Encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress version ead3 current.
Archival management systems are a kind of software that typically provide integrated support for the archival workflow, including appraisal, accessioning, description, arrangement, publication of finding aids, collection management, and preservation. Applications of the encoded archival description, archives and museum informatics special edition, vol 12, nos 34, 1998. The software can generate ead collection guides and mets digital objects that. A standard for encoding archival finding aids using xml in archival and manuscript repositories, implementing the recommendations of the international council on archives isadg. A standard used to mark up encode finding aids that reflects the hierarchical nature of archival collections and that. Sometimes donors have spreadsheets which list the contents of their collections.
The encoded archival description ead is an internationally recognized xml based standard for encoding archival finding aids. This new version of encoded archival description ead3 exists thanks to the. Online archive of california oac calisphere contributor. An opensource archival data management system developed by the archivesspace development team.
Ead an ead encoded document must start with this tag. Encoded archival description on the internet 1st edition. Ead is a document type definition, meaning that it supplies a formal and prescribed, human and machinereadable specification of the elements or tags that can occur within a certain class of document and. Sgml was first published in 1986, and has enjoyed a great success in government, industry, and academia. The american archivist ead editions, encoded archival description part 1context and theory, september 1997, vol 60 no 3. Encoded archival description ead official site, library of. Encoded archival description is the standard developed by archivists for finding aids. Dec 20, 2019 encoded archival description ead is an xml standard for encoding archival finding aids, maintained by the technical subcommittee for encoded archival standards of the society of american archivists, in partnership with the library of congress. From encoded archival description to network graphs anne. Explain to creators about publishing borndigital collection metadata andor contents in semantic weblinked open data vs. This course is aimed at archivists, librarians, and museum personnel who would like an introduction to ead that includes an extensive supervised handson component. However, recent research has begun to draw attention to problems with the quality of ead finding aid data and metadata, and the encoding practices by which finding aids are created. Turns csv files of container lists into a stub ead xml record. Encoded archival description is in the form of a standard generalized markup language sgml and extensible markup language xml document type definition dtd.
From collection management systems like archivists toolkit, archon, atom, and the new archivesspace to the emerging possibilities of linked data and the release of encoded archival context corporate bodies, persons, and families eaccpf, the technology available to complete archival description has rapidly evolved since the release of ead. Jan 20, 2020 as archivists reengineered their finding aids for encoded archival description ead, they discussed with the audience for finding aids and whether they were useful for researchers or written in code only understood by archivists. Leveraging encoded archival description for access to digital. Encoded archival description ead provides archival researchers with more indepth contentrelated and contextual information than was previously available anywhere but in the physical repository. The first time you join a webinar, the service will install a small piece of software on your computer, so plan to. The saa encoded archival description working group is. Encoded archival description home page at the library of congress eadiva, an alternative version of the ead tag library describing archives a content standard dacs, 2nd edition 20. Encoded archival description ead is an emerging standard used internationally in. Encoded archival description ead linkedin slideshare. Finding aids to collections of library of congress archival materials are available here in versions encoded in extensible markup language xml using the encoded archival description ead.
The metadata foundation november 18, 2000 a free powerpoint ppt presentation displayed as a flash slide show on id. Prior to the advent of database and markup technologies, researchers relied on a variety of methods to identify relevant archival collections including consulting printed and microfilm guides, footnote. Participants should have arrangement and description practice and familiarity with finding aids. Archival description an overview sciencedirect topics. The description of archival materials, therefore, involves a complex hierarchical and progressive analysis. Resources for small archives historical society of pennsylvania. Developed by the ead working group of the society of american archivists and first published in 1998, ead is an extensible markup language xml format used by archivists around the globe. Ohiolink database management and standards committee. The standard originated from a research project at the university of california at berkeley. The programs fivepart training series offers an interactive overview of all that you need to know to create or convert finding aids so that they can go into the database. Ead is defined as a document type definition dtd that is compatible with both standard generalized markup language sgml and extensible markup. Use this search page to find ead encoded archival description versions of our special collections finding aids. Encoded archival description is an implementation of iso 8879, sgml standard generalized markup languagexml extensible markup language. About the encoded archival description ead in august 1998, the society of american archivists published two special issue volumes dedicated to the encoded archival description ead in the societys journal, the american archivist.
Jan 01, 2015 encoded archival description ead is the international metadata transmission standard for hierarchical descriptions of archival records. Encoded archival description part 2case studies, fall 1997, vol 60 no 4. Encoded archival description ead3 society of american. Encoded archival context corporate bodies, persons and families eaccpf is an xml standard for encoding information about the creators of archival materials i. The specific declaration is, which specifies the version of ead being used and the name of the dtd file. Leveraging encoded archival description for access to. The effect of technology on archival activities lucidea. The encoded archival description ead standard is used by digital libraries to. Metadata standards such as encoded archival description ead.
This live, online workshop will provide a solid introduction to ead from deciding whether or not to implement ead to displaying your encoded finding aids on the web. Finding aid elements finding aids begin with a title page, which includes the title, dates, repository name, the name of the person who created finding aid, and the date the finding aid was. Opportunities for encoding ead for linked data extraction and. The encoded archival description official site serves as a resource for the ead community and those interested in implementing ead. This article follows the trajectory of support for linked data in encoded archival description ead. Jody deridder, amanda presnell, and kevin walker 2012 leveraging encoded archival description for access to digital content. Encoded archival description ead is the international metadata transmission standard for hierarchical descriptions of archival records. The principal objective in this public access knowledgebase is to promote and enable the use of open.
Implementing encoded archival description rare book school. Applying records management models to nonbureaucratic environments. Jan 19, 2018 this article follows the trajectory of support for linked data in encoded archival description ead. In some respects, ead has made the playing field more even, because repositories at all levels can adopt standards. Hardware and softwareindependent encoding standards offer the only. Encoded archival description ead official site, library. Encoded archival description is a standard for encoding archival finding aids or guides to primary source materials. Created to describe archival collections in a computerreadable format, expressed as xml. The specific declaration is encoded archival description ead version 1.
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